One of Map’s goals as your mover is to make the moving process as worry-free
as possible, because of that we are pleased to offer you this handy moving
planner. Use this moving planner to keep you on track leading up to the big
day. Utilities, professional services, packing—we got it all covered here.
8 Weeks Out: Schedule an In-Home Estimate
- Give us a call. Set a date for the agent to visually survey your home
and prepare an estimate.
- If your company is paying for your move, refer to their moving policy to
determine what your employer will cover.
- Do you want to do any of the packing—or will you have it done by our
pack crews? We are eager to discuss all the packing services with you.
- Show the agent everything that is going to be moved. Any items you fail
to disclose or that are added later to the shipment will increase the
cost, even if you have been given a binding estimate.
- Review the “Your Rights and Responsibilities” brochure to make certain
that you understand the extent of the our liability.
7 Weeks Out: Sign your estimate and book your move
- Sign your Estimate only after you make sure that you understand the
document. If you have questions? Ask your move coordinator. We want to
provide all the help that you may need.
- Lock in your move-out date and confirm your moving plan when you
officially book your move.
- Keep the phone number and name of your move coordinator handy, and feel
free to ask questions or request more moving tips.
6 Weeks Out: Notify Your Utilities and Service Providers
- Notify the post office that you are moving. An online Change of Address
form is available on the United States Postal Service website.
- Change your address with your banks, insurance providers, credit cards
and magazine subscriptions.
- Update your information with doctors, lawyers, accountants and any other
5 Weeks Out: Determine what to toss, sell or give away
- Go through every room in your house to sort through what will move with
you and what will not.
- Have a garage sale or online auction to dispose of any unwanted items.
- Donate your unwanted clothing, furniture or other household goods (pots,
pans, dishes, bedding, etc.) to your favorite local charities. Don’t
forget to grab receipts showing the items’ approximate value for
possible tax deductions.
4 Weeks Out: Check in with your mover
- Notify your agent if you add or subtract items from your planned move or
if there are any changes in dates.
- Be sure that your agent has your new address and phone number where you
can be reached.
- Make sure that your agent knows of any extra stops required to pick up
or deliver goods to a location other than the main pickup or delivery
points – make sure this is listed on your personal moving planner.
- If your car is being moved, be prepared to drive it to a loading site
for auto transport. Also be prepared to pick up your car at your
3 Weeks Out: Prepare your friends and family
- Take the family for a last visit to some of the places that hold happy
- Have a farewell party for the children and their friends.
- Enjoy yourself… an open house or an informal dinner or barbecue. Keep it
- Make family travel plans. Reserve hotel rooms and airline tickets as
- If driving, have your car mechanic check out your car. (check tires,
brakes, windshield wipers, fluids, belts, etc.).
- If you are flying, make sure you have your airfare and other necessary
- Think about what items you’ll need with you for the trip and for your
first night in your new home. Set them aside so they don’t accidentally
- If you are packing yourself, start now so you are not overwhelmed at the
last minute. Some items that are great to start with are books, out of
season clothes and decorative items.
- You must dispose of flammables such as fireworks, cleaning fluids,
matches, acids, chemistry sets, aerosol cans, ammunition and poisons
such as weed killer. Drain fuel from your power mower and other
machinery and tighten all gas caps. Discard partly used cans of oil,
paint, thinner, bleach or any other substances that may be flammable or
combustible or those stored in containers that may leak. Please read the
complete list of DO NOT SHIP
- Discard propane tanks which are used for barbecue grills.
- Set an appointment with a service technician to prepare your major
appliances for shipment.
- Set a date for having utilities disconnected. Plan to keep utilities in
service through moving day.
- Have rugs and draperies cleaned. Leave both wrapped when they are
returned from the cleaners.
- Obtain a written appraisal of antique items to verify value. Avoid
waxing or oiling wooden antiques (and fine wood furniture) before moving
because some products might soften the wood, making it vulnerable to
imprinting from furniture pads.
- Do not clean your upholstered furniture before moving. Moisture could
cause mold if furniture must be placed in storage. Check out our tips
for moving antiques.
2 Weeks Out: Plan for your pets
- Make sure you have made travel plans for your pets. If you need to board
them or leave them with friends, confirm those plans now.
- Take your pets to the vet and make sure you have any required health
certificates or inoculations – every state has different requirements.
- Pick up anything you had cleaned, stored or repaired.
- Empty your locker at the club, gym or bowling alley.
- Return anything you have borrowed from friends or neighbors, including
- Make sure you have not forgotten any of the critical items.
- Have you packed or gotten rid of everything that’s not moving?
- Have you confirmed all the details with your move coordinator?
1 Week to go: Last minute details
- Be on hand when the service representative arrives to prepare your
appliances for shipment.
- Make sure that all mechanical and electrical equipment is properly
serviced for shipping prior to the arrival of the moving truck. As
always, reach out to your move coordinator with any questions.
One Day Away
- Point out any extra-fragile items needing special attention. If certain
items should not be packed or moved, mark them appropriately.
- Label any items or boxes you will want first when the truck arrives at
your new home (valuables, electronics, etc.).
- If you are doing your own packing, make sure everything is ready to go
before moving day. Upon arrival, the van operator will check to see if
boxes have been properly packed.
- If United is helping you pack, collect things you definitely want packed
together, such as children’s toys, and place in separate groups.
- Unplug all electronic appliances 24 hours in advance of a move, except
plasma televisions, so that they will be at room temperature on moving
day. This includes home computers, stereos and audio/video equipment.
Ask your move coordinator for a copy of our “If There’s a Home Computer
in Your Move…” booklet.
- Make it a point to be on hand to see that all of your goods are loaded;
remain close by until loading is complete. After making a final tour of
the house, check and sign the inventory. Get your copy from the van
operator and keep it safe.
- Check in with your move coordinator and ask any important questions
about your moving services.
- There will be some necessary paperwork on the big day:
- High-Value Inventory Form: complete and sign stating whether or not
items of extraordinary value are included in the shipment.
- Bill of Lading/Freight Bill: states the terms and conditions under
which your goods are moved and is also your receipt for the
- Give the van operator the exact destination address.
- Be sure to let the van operator know how you can be reached, including
phone numbers, pending the arrival of your belongings at your new home.
Take a last look around
- Water shut off?
- Furnace and air conditioner shut off?
- Light switches turned off?
- All utilities arranged for disconnection?
- Windows shut and locked?
- Old house keys surrendered?
- Have you left anything?
- Be on hand to accept delivery. If you cannot be there in-person, be sure
you authorize an adult to be your representative to accept delivery and
pay the charges for you.
- On the day of delivery, the van operator will attempt to contact you by
phone and may stop by your new home if they are unable to reach you. If
you or an authorized individual cannot accept delivery of your
belongings within the free waiting time (i.e., two hours) you may
request more waiting time until the delivery can be made.
- Check your household goods as they are unloaded. If there is any change
in the condition of your property from what is noted on the inventory,
note discrepancies on the van operator’s copy of the inventory. By
signing the inventory, you are acknowledging receipt and condition of
all items listed.
- When unloading, each piece of furniture will be placed as you direct,
including the laying of rugs and setting up any beds disassembled at
origin. If you would like for your mattresses to be unpacked or
appliances to be installed, check with your salesperson or move
coordinator beforehand. They can help you arrange for this additional
- It always helps to have a guide. Place a floor plan of your new home by
the entrance, which the movers can use to determine where each piece of
furniture should go.
- Keep all documents pertaining to your move in a safe place. You will
need them for verification of moving expenses when you file your federal
income tax returns.
- To help avoid possible damage, leave appliances and electronics turned
off for about 24 hours while they adjust to new room temperatures.
Settling in: one week after move
- It is time to make it official! Check in with your new post office for
any mail being held and ask for delivery to start.
- Check state (and local) requirements for auto registration and a
- You may want to select an attorney to discuss laws that pertain to your
destination state, county and/or city. Be sure to cover such matters as
wills, transfers of property and investments, insurance regulations,
inheritance laws, taxes, etc. Most laws affect a family as soon as
residence in the new state and city is established.